IT Strategic Planning Committee

Meeting date: 
Thursday, January 14, 2021

2021-01-14 – Princeton IT Strategic Planning Committee – Meeting Minutes
John Zimmatore, Peter Cummings, Pat McGowan, Wayne Adams

Meeting convened 5:02 pm

Approved prior minutes

VOIP Vendor Presentations

  • John, Wayne and Peter attended sessions
  • Observations
    • Spectrum proposed premium service with a dedicated line, provide all the equipment
    • Valley represented a cloud solution which could be upgraded as needed. Have a good installed base of municipalities.
    • Looking for value in the solution, and cost savings, timeframe
  • One more vendor session on Jan 15
  • Will provide a consolidated recommendation based on feedback from Advisory and IT members

Strategic Plan

  • John to fold in mission statement update
  • Not much progress, need to ramp up next few weeks

Town document archive

  • Requirement to review what needs to be retained, archived, cataloged and saved in a document management system
  • Plan to bring in someone to do an assessment leading to a proposal
  • Improve efficiency in a number of areas
  • John to talk with Sherry

Action items from last meeting

  • Memo for town departments, Pat drafted memo to send to tends, uploaded for review
  • Peter to create IT Committee email

 

Permit workflow system initiative

  • COVID grant possibilities
  • Example of doing business without personal contact, more flexibility, after hours business

 

Suggestion for an open working session to get ideas on ways to modernize, low hanging fruit to enable everyday tasks

  • See what other similar size towns have done
  • Review community compact reports, Wayne will provide link

 

Next meeting Jan 28th 5pm

Meeting adjourned 5:56PM