IT Strategic Planning Committee

Meeting date: 
Wednesday, June 16, 2021

Princeton IT Strategic Planning Committee

June 16, 2021

Meeting Minutes

Attendees:

Rick McCowan, Peter Cummings, John Zimmatore, Sherry Horeanopoulos

  1. Meeting convened 5:40 pm
  2. Prior minutes approved
  3. John Z commented on his current Priority – Document Scanning and document management.  Looking at Scanners and applications for scanning. There is interest from Planning Board and other departments for document scanning. Nate Boudreau, new town clerk is also interested in this
    1. John still going through the Disaster Recovery template.  Will be talking to Sherry Patch and Peter C. about procedure and planning
    2. (Security and Disaster Recovery is not solely an IT concern)
  4. Peter is currently looking at: Ransomware protection – not an option for this fiscal year
    1. Question about how a robust backup will be a solution to potential Ransomware attack
    2. Datto Backup is used in Paxton – John asked if there will be a presentation for the town about Datto (for backup)
    3. Peter is still working on the VOIP phone system – not started yet.  Should get started in July
    4. Sophos Firewall is coming up for renewal this fall.
    5. Peter is working with the police and library for tech support issues and advice.
  5. Consolidation/Standardization/syncing resources is still not quite a possibility.  Target Library for cooperation with the town officers in technology.  Police and Fire are tied to Holden with Dispatch and Registry. 
  6. Is it feasible to hire a fulltime tech support person?  Ask Sherry?  Bring to Select Board – and to voters.
  7. Trailside Communication and Guardian are disparate resources for tech support in Princeton.  Contracting out may be more cost effective than hiring full time tech support.
  8. Sherry called and asked Sherry about the use of a town-wide database program – Sherry said that department had interests in various department application needs.

Next Meeting 5:00pm in two weeks – can be online/virtual or hybrid

Meeting Adjourned at 6:30